Contractual Claims (Formulation / Structure)

 Claims structure:

• Introduction
• Relevant conditions of contract
• Chronology of events
• Cause & effect (impacted programme)
• Contractors contentions (Heads of Claim)
• Quantification of time and money
• Conclusion

Records
Contemporary Records to Substantiate the Claim (Clause 20.1 paragraph 4) - Must be agreed and signed off and can include the following;

• Letters - Formal, Site Notes, E mails (60% plus of all communications are via informal uncontrolled unshared email)
• Meeting Minutes
• Progress Reports
• Daily Diaries
• Labour Returns
• Sub-Contract Records
• Special Records

Techniques to turn information into knowledge:

• Chronologies of events
• Cause and Effect Matrix
• Retrospective Delay Analysis

Showing the link between Cause and Effect:

• Concurrent Delays  1) Dominant Cause 2) Malmaison Approach
• Float

Heads of Claims

• Extension of Time
• Indirect Costs - Cost or Cost plus Profit
• Direct costs - Cost or Cost Plus Profit
• Head office overheads
  
• Acceleration costs 1) Instructed 2) Constructive Acceleration 3) Agreed
  
• Disruption costs
• Variation and change
  
• Loss of Profit
  
• Interest
  
• Consultant Cost
  
• Claim formulation costs